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Remote Controller In this case, the lock controller is mounted in a box with a remote controller board, which in turn controls an opening device. An external power supply powers the remote controller. The following additional functions are implemented: Strike powered via relay Egress switch Alarm triggering and Anti Tail Gating via door switch reed switch.
The additional functions are implemented on an additional printed circuit board. The remote controller can be recessed or mounted as a box to a wall or other surface. A typical installation is inside lifts connected to the lift electronics or outside lifts connected to the call button electronics.
The function of a MOC is to activate up to 7 relay outputs when a keycard is inserted. The relay outputs may be connected to external devices. The activation is based on the information on the access bit map on the keycard.
Programming of the unit is done via the LockLink. The information used in the locks is encrypted and placed on track 3. A typical application is when a point-of-sale POS system needs to identify the keycard for a direct billing to an account. As well as the extra security inherent with Smartcard technology, the extra memory capacity allows extra information — from or to the locks, or provided by third party partners — to be stored alongside the key-operation data. IP address, IP port number, gateway and subnet mask.
Note that IP address is static, i. One PC must be used as the server. The server differs from the workstation in that it stores the data. The requirements for the PCs are: The read-out information is also available directly from the LockLink where it can be viewed on the display screen. The selected rooms can then be opened during the following hour. Basic System Operations One of the main advantages of the VISION system is the ability to encode of keycards to assign new access as well as to automatically remove access from older keycards.
The keycard is only valid for a specified number of days determined when the keycard is encoded so that even if another guest is not assigned to the same room or suite, the keycard would no longer be able to open the lock after the expiration date. Employee keycards work in parallel with the guest keycards. The employee keycards also are valid only for a specified amount of time.
However, it is usually for a longer time than a guest keycard. Override Criteria The process of having a keycard automatically override invalidate an existing keycard is a unique and patented feature of the VISION system. The Override Criteria is normally determined by "Issue Time" when the keycard was encoded.
An exception to this would be for situations such as cruise ships that issue keycards in advance. In this situation, they would probably want to use the "Start Time" when the keycard becomes valid rather than the Issue Time to be used as the Override Criteria. Keycards can even be set up to override themselves, resulting in a keycard that can only be used once for example for a repairman to be able to enter a guest room once.
Keycard Issue Time as override criterion: This is the normal override criterion in a hotel situation. Most often, keycards are not issued until the guest has arrived, and an encoded keycard is valid immediately. A new keycard will override an existing valid keycard when it is used in a lock. Each hotel determines which keycards will override which other keycards.
For example, a guest keycard will normally override another guest keycard, but a maid keycard will not override a guest keycard. Keycard Start time as override criterion This is the normal override criterion in ships, ferries, cruise liners etc.
The reason for this is that keycards are often encoded prior to guest arrivals. A keycard will only override another keycard if its start time is later than the former keycard. Locks are organized by groups with identical lock parameters.
Lock parameters can be adjusted with respect to lock mechanisms and opening times etc. This makes it possible to control a large variety of lock devices. If your facility has installed the Escape Return option, the facility must be fitted with special lock cases. Please consult your local supplier. Lock Modes Locks can be set to operate in 3 different modes.
Normal Mode—the door is locked and unlocks when a valid keycard is withdrawn. Passage Mode—the door will alternate between locked and unlocked whenever a valid keycard is inserted Escape Return Mode—this is a specialist mode, designed to meet fire regulations in Norway.
It should only be used after consulting VingCard. Additionally, defined locks for example entrances can be programmed to automatically unlock between defined times set up in user defined timetables. This access is assigned automatically when the keycards are issued based on the settings in the System Setup Module.
Access to Common Doors is given in addition to doors that are specifically selected when the keycard is issued and up to 16 Common Doors can automatically assigned to a keycard when it is issued. For example, all Guest keycards might automatically include access through exterior entrances and parking.
The void-list keycard is used for this purpose. The voidlistkeycard can contain up to 5 user IDs to be void-listed. Time-control Time window All keycards include a start and expiration date. The highest resolution is 30 minutes, allowing a 1-month time window.
The lowest resolution is 12 hours, allowing a 2-year time window. Keycards can be issued one year in advance depending on your PMS software with any resolution. Time Tables In the system there are seven Time Tables defined by the hotel, plus one called "All Week" that has been created for you. The time is specified in 30 minute intervals. Access to each Access Area is restricted to the specific Time Table for the keycard.
In addition, a lock can allocate one of the Time Tables to toggle itself between open and keycard operated according to the Time Table. This is called the Lock Open Time Mode. Any Keycard Type may be interrelated or used as completely independent Keycard Types. Interrelated keycard mutually lock each other out.
Guest, Suite and Fail-safe keycards are normally interrelated. The interrelations of Keycard Types allow a room to be used as part of a suite of rooms for one guest, yet as a single room for another guest without requiring manual reconfiguration of the lock. Interrelated fail-safe keycards provide a system backup that does not require re-programming of the lock for each use.
This user ID code can be used to identify hotel employees in their use of the locks. The code will also make it possible to distinguish between different current hotel guests — even those sharing a room. This means that keycards can be individually changed or replaced with no knock on effect on other keycard holders. For employees, the name is used as identification both in keycard issuing and event reporting. User Groups Up to User Groups can be established in the system. User Groups simplify keycard issuing by limiting the number of individual selections which otherwise would have to be made every time a keycard is issued.
Each user group has keycard family mag-stripe or smart card assigned to it, which determines which type of keycard will be made for members of that user group. This cylinder will withdraw both latch and deadbolt when operated, and represents a dual independent emergency opening system, totally separated from the electronic lock controller.
The metal cylinder is recodable. Recoding of the cylinder requires use of the special Recode key which is included in the system package. The log is recorded to the hard disk. The log may be recalled from computer memory at any time by running a system event report. Reports may include every computer entry or may be limited to a given room or a given user.
Logged data are time of event, name of operator and details about the command issued. The Lock Event readouts are often used to prevent false accusations of hotel personnel. Other Functions Lock-out Lock-out keycards are issued to specific employees usually maids and they are normally used to prevent guests from returning to a room between the time they check out and the time their keycard expires.
When the room is cleaned, the maid can use the Lock-out keycard on the door. Then, only new guests will be able to open the door. This will ensure that the room will remain clean until the new guest checks in. Whenever a Lock-out keycard is made, an Undo Lock-out keycard is also made. The Undo Lock-out keycard reverses the action of the Lock-out keycard and is normally only used if the guest has not actually checked out.
Deadbolt override A keycard can be authorized to override the deadbolt. Certain User Groups can be predefined to always have Deadbolt override.
For Guest Keys it is also possible to set Deadbolt override as a tick off item in the Common Door list box. This means that the card is able to override the Privacy function unlock when door is dead bolted. Fail-safe keycards Sequential and Fail-safe Programming keycards are pre-made keycards, created so that if the computer ever goes down, you can use them as guest keycards.
You should always keep the Fail-safe keycards available, in the event that the power goes out or for any reason the computer is not working. Before a Fail-safe keycard can be used as a valid guest keycard, another special keycard called a Fail-safe Programming Key must first be used on the lock. However, when the guest checks in, you will need to use a Fail-safe Programming Keyand then a Fail-safe keycard on the door before giving the Fail-safe keycard to a guest.
Using this method, you go to each door with the Fail-safe Programming Keyand then a Fail-safe keycard when you make them, so that they are ready to give to a guest if the computer system ever goes down. If there is a power outage, you may not have enough employees available to do this. Also, if you did not make enough Fail-safe keycards, you may run out.
Sequential method Check in is easier —Just hand the guest their room key. Also, you will have enough Failsafe keycards as they made for each specific room. Also, you will need to keep track of which doors the keycards are made for.
Fail-safe Programming keycards Fail-safe Programming keycards instruct a lock to allow Fail-safe keycards to be used as guest keycards. They are always used as the first part of a two-step process, with either Random or Sequential Fail-safe keycards. First, the Fail-safe Programming Key is inserted to tell the lock to allow a Fail-safe keycard to work.
Then the Random or Sequential Fail-safe keycard is inserted. At this point, the Fail-safe keycard becomes a valid guest keycard. If you are using Random Fail-safe keycards, you will not use the Fail-safe Programming Key until you check in guests. If you are using Sequential Fail-safe keycards, you will use the Fail-safe Programming Key on each room when the Sequential Fail-safe keycards are made, so that the guest can be checked in without any last minute effort.
You should always keep the Fail-safe Programming Key available in the event that the computer is down. Programming Fail-safe keycards expire 2 years from the date they were created. Always make a new Fail-safe Programming Key before the old one expires. The matrix also displays functions that are available with different types of cards. Click the Exit button. If the Exit button does not appear on the Main menu, you are required to have access to the System Setup Module to exit the system.
This setting will apply to all users. Option Guest Keycards Description Check in guests, make duplicate keycards, change check out dates, check out guests, replace lost or stolen keycards, determine to which room a keycard is assigned. View or print reports on system events, lock events, employees, or the current setup.
Create keycards for employees based on User Groups set up for your hotel. Check employees into rooms with all of the functionality and features of the Guest Keycards module. There are options to make keycards that: You can also create keycards that can be used to check in guests if the computer system ever goes down. Appears on the numeric and large on-screen keyboards.
Erases one character at a time. Moves back one month in the calendar. Moves forward one month in the calendar. Moves the selected item to the list on the left. Moves the selected item to the list on the right. Moves all of the items to the list on the left. Moves all of the items to the list on the right. Displays Help for the screen that is currently displayed. Select Main menu from within Help for additional topics. Logs out the current user and returns to the log-in screen Moves to the top of the displayed list.
Moves to the bottom of the displayed list. Moves one screen upward on the displayed list. Moves one screen downward on the displayed list. Moves one item upward on the displayed list. Moves one item downward on the displayed list. Displays an on-screen keyboard. Returns you to the previous screen. This is the same as if you selected the Log Off button from the Main menu. It is important to use only your own password and not give your password to others. Before a door will unlock, the keycard inserted in it must meet all the criteria programmed into the lock.
The guest keycard is created—Using the Guest Keycards module, you choose a room or combination of rooms , a User Group which specifies other parameters for the guest , and the check in and check out date and times. Any information previously contained on this keycard is permanently erased. The guest uses the keycard—When a guest keycard is inserted in a guest room door, the door opens if the following conditions are met: Some hotels use Lock-out keycards to prevent a guest from returning to a room between the time they check out and the time their keycard expires.
The guest keycard becomes invalid—A guest keycard normally becomes invalid in one of these three ways: The employee keycard is created—Using the Employee Keycards module, you choose a User Group which in this case specifies all rooms the employee will have access to and the name of the person it is assigned to.
The keycard is valid for two years. The keycard is used to open doors—When an employee keycard is inserted in a door, the door opens if the following conditions are met: For example, a maid might have access only to guest rooms on a particular floor.
The keycard has not expired based on the current date and time as set in the lock No special instructions have been given to the lock by a Void-list keycard, which prevents access by this keycard. This last situation is not very common and hotels normally only use this if an employee keycard is lost or if an employee is no longer employed by the hotel, but has not turned in his employee keycard. The employee keycard is replaced or destroyed Normally an employee keycard is valid for two years.
Before it expires, the hotel makes a replacement keycard. If the employee is terminated, their employee keycard should be destroyed. For more details on each task, touch the Help button and select the appropriate Help topic. Beginning from the Check in screen: Enter Room Number If the card is for a suite connecting rooms touch the type button and select correct suite. Touch the Name tab and enter guest name.
Change Common Door options if required Select Name tab and enter guest name if required Touch the More rooms tab and enter room numbers, if making a keycard valid for more than one room 9. Replace Guest Keycards 1. Check Out Guest 1. View Guest Keycards for a room 1. Therefore, some of the Check In options will vary depending on the decisions your hotel made: Guest name — If you wish, you can enter guest names when checking in a guest. This option can be disabled via Setup. More rooms — If the guest rents more than one room or is allowed access to more than one guest room, and the rooms are not defined as connecting rooms, you can use the More rooms tab.
Here you can enter the numbers of up to two rooms the keycard you make will be able to open. User Groups — Whenever you check in a guest, you must select a User Group for them. Different User Groups have different access privileges. See the Employee Rooms Help system for details. Common Doors — In addition to the access controlled by the User Group, you can give a guest access to other doors and locks, or give the guest Deadbolt Override access to their room.
Each hotel sets up these selections. Make sure that the Room tab is selected. If the correct room number is not already selected, use the number pad on the right side of the screen to enter the number of the guest room. A to Z characters in room numbers - The keypad includes only numbers, so if your hotel has room numbers such as S, use the following method to select the room number from a list: Choose the correct room number from the list, and then touch Check In to return to the Check In screen.
If the guest requires to have access to more than one guest room and the rooms are not defined as Connecting rooms, touch the More rooms tab. Enter the room numbers of up to four rooms the keycard should be able to open in addition to the room number you entered on Room tab.
OR If the and buttons appear under the clock, you can touch either of them to switch between the first and last 12 hours of the day. The two buttons under the clock will either be AM and PM To change the User Group, touch the displayed User Group and then select the correct User Group from the list that appears on the right.
A guest user group determines the default privileges for a guest: Touch or to move to the beginning or end of the list.
Touch any items on the list that appears on the right to select or deselect them. As well as determining which common doors the guest can open, the list determines whether the keycard will have deadbolt override capability. The User Group may have included default access to one or more of the Common Doors. However, you can add or remove access to any items on the Common Doors list.
Making selections from the list: A red check mark to the left of the list indicates that access will be included with the keycard. Touching items on the list will select or deselect them. If you need more than one card: If not, you can select a number of identical Cards. When you have finished making all changes, touch the Encode button to make the keycard.
For security purposes, the Card Encoder is set to wait for a brief period and if a keycard is not inserted, the process will be cancelled.
If it has not, you will see a message indicating the room is still occupied. Touch Make New to add the first or only guest to a room. Select Add Guest to add an additional guest to the room. You will be prompted to insert as many keycards as you requested. If the correct room number is not already selected, use the number pad on the right side of the screen to enter the Room Number. Event Reports and Connecting rooms - Event Reports Reports module do not include connecting room information.
The only number that will be included in the Event Reports is the number displayed on this screen for Room before selecting the Type button. If the card is for a suite connecting rooms touch the Type button and select the correct room combination. If the guest requires access to more than the selected Connecting rooms, touch the More rooms tab.
Enter the room numbers of up to four rooms the keycard should be able to open in addition to the Connecting rooms you already have selected. Touch the date on the calendar that you want to select as the Check Out date.. The User Group list is set up by each hotel, so this list may change occasionally, and will vary between hotels. Touch any item on the list that appears on the right to select or deselect it. The Common Door list is set up by each hotel, so this list may change occasionally, and will vary between hotels.
The User Group may have included access to one or more of the Common Doors. After a few minutes of inactivity, the Login screen will be displayed and you will need to re-enter your password. A guest with a Conference Leader style keycard will have normal access to their own room, and special access to one or more Conference or Meeting Rooms. At the end of the conference or meeting, the Conference Leader can again use their keycard — this time the door will lock.
Other valid keys will work in the lock as follows: If the door is locked, normal operation — unlock then relock after approx 5 seconds configurable. Check the Lock type Report if you are unsure. The Conference or Meeting Rooms in question must have been set up in their own lock group Setup module. From the check in screen Main tab, fill out the normal required information. Guest bed room, start and end dates and times, User Type, Common Doors etc.
Go to the More Rooms tab. An Unlock button will appear. No unlock button will appear for these. For example, some hotels, use Property System Management PMS software that checks to see if the guest has checked out before allowing charges such as phone calls to be made to the room. Select the Room number from the list on the left of the screen. If the current guest keycard for the room is checked into connecting rooms, just enter any one of the room numbers. Touch Check Out to display the Check Out screen.
If a list of cards is shown, select the card you want to check out refer to dates, name tab etc. To check out the whole list, repeatedly press Remove then Back then Check Out. To select a different Room number, use the keypad on the right of the screen. Whenever you select a different room number, you will need to touch Find to update the screen with the new room number information. You will not normally need to use this for early check outs, because when a new guest uses their room keycard on the room, any older guest keycards will no longer open the lock.
There is no need to reissue roommates cards. You should always encode the existing keycard when making changes — to prevent duplicates remaining in circulation. Touch Change and make any changes you need. A new card will only be made if new information needs to be written to the card. When changing end date, a new card needs to be encoded.
For greater control you can also add more guests to a room after encoding the first keycard. This way you can add guests at a later time compared with the original card issue and make cards with different settings. See the step-by-step instructions for details. Added keycards differ from Replaced keycards and New keycards, in that they do not disable any existing Guest keycards for the room. For security purposes, if a keycard is lost or stolen, you should always Replace the keycard rather than Add one.
How to Add guests to a room Use these instructions if you want to issue additional keycards to a room where a guest is already checked in. If the correct room number is not already selected on the Room tab, use the number pad on the right side of the screen to enter the Room Number. If you are making a duplicate for a suite, use the Type button to select the suite.
If you wish to add the guest name, use the Names tab 3. Change any settings you wish to be different for this guest compared to the guest s already in the room. If you do not need to assign guest names or make any different settings, you can add multiple identical cards using the Cards setting. Touch the Encode button when you are ready to make the card. A message will display indicating that there is a valid keycard for this room.
After the new keycard is used to open the room, the old lost keycard can no longer open the lock. However, any other keycards for the room roommates will still open the lock. For security purposes, if a keycard is lost or stolen, you should always Replace the keycard rather than performing a new check in or making a Duplicate. This ID is used to identify keycards when interrogating locks. Replaced keycards retain this ID on the replacement keycard, so it is recommended that you use Replace rather than performing a new Check In to replace the keycard.
If there are any roommates and you Replace a guest keycard, you will NOT need to make new keycards for the roommates. How to Replace a Lost or Stolen Keycard For security purposes, you will need to Replace lost or stolen keycards, rather than make a new check in.
Touch Back to display the Guest Keycards menu screen. Touch Replace to display the Replace guest card screen. Touch Common door if you want to view or change the common doors for this guest.
Touch Encode to make the keycard. How to View the Information on a Guest Keycard Displaying information about a guest keycard is helpful, when hotel personnel want to check if there are any cards valid or pre-checked issued to given room. Select a room from list.
If a list of cards is shown, it means there is more than one card issued for the room. To view another room, enter the room number and touch Find. If you attempt to use the Guest Keycards module to verify a blank keycard, a damaged keycard, a keycard made from a different module, or a keycard from a different hotel, an error message will be displayed.
You will be prompted to insert a keycard into the card reader. Examine the card information. To view Common Doors details on the right of the screen, touch the Common Doors box.
To view extended card history information, go to the More Data tab. You will find a time ordered list of all the operations for example Check In, Change, Replace carried out on this card. If you double click on an item on the list, you will find further detail about the operation: To read another guest keycard, touch Verify and insert the next keycard.
If you attempt to use the Guest Keycards module to Verify a blank keycard, a keycard made from a different module, or a keycard from a different hotel, an error message will be displayed. Use the Employee Keycard module to do any of the following: Change employee information and lock access permissions Replace a lost, stolen, or expiring employee keycard Replace a damaged employee keycard Verify the information for any employee keycard Remove employee information when they leave employment NOTE: The Employee Keycards and System Users modules share the same employee information.
Therefore using Add or Change from either, will automatically update the other. Adding an employee from the System Users module 1. Changing Employee Information 1. Replacing a damaged Employee Keycard 1. Replacing a single lost or stolen Employee Keycard 1. Beginning from the Employee Keycards screen: However, they each serve different purposes: Module Employee Keycards Making the Keycard Keycards are made by selecting a specific employee by name.
The keycard will normally be valid for up to 2 years. Keycards are made by selecting an Employee Type such as Repairman instead of employee name. You may also enter the employee name in this module. The keycard can be made to expire after one use, or have an expiration date specified when making the keycard. What it does The keycard will unlock all doors for the User Group this employee belongs to.
No additional access can be assigned when the keycard is made. The keycard will unlock the room number you selected when making the keycard. When making the keycard, you can also select from the Common Doors list for additional access.
These keycards can be made for outside vendors as well as employees. To do this you can either enter New information or select employee information that was entered in the System Users module. For security purposes, employee keycards are made for each individual employee. If the employee has access to any locks with a keypad, a pin code will also be generated.
The User Group you choose when making an employee keycard determines the following: If the User Group has access to any doors with a keypad, a pin code will be generated for the employee. If the user group accesses any 9V locks, the start and end times are fixed at the defined values for all cards in the user group. This feature allows, for example, the issue of shorter duration cards to short term workers.
Unlike making Employee Rooms keycards, you cannot select Common Doors for additional access when making the keycard — their access is determined solely by User Group. Therefore using Add or Change from either, automatically update the other.
Adding an Employee from the System User Module 1. Touch Add to display the Add employee screen. Touch the System user tab to display the list of employees to select from. Touch the name of the employee you want to make the keycard for. All of the information on the left side of the screen will be filled in for you, except the User Group. Touch the User group window and select a User group from the list that appears on the right of the screen.
Touch the Encode button and you will be prompted to insert the keycard for encoding. If the User Group has access to any locks with keypad, the pin code will be the same as the four digit logon password If six digits are used for password,the four last digits will be used for the pin code.
For security reasons the pin code will not be displayed. After the keycard is encoded, you will be returned to the Employee Keycards menu screen. The New tab will already be selected. Touch the Keyboard button that appears after the Employee Id. For more information on using the Keyboard, refer to the How to Use the On-screen Keyboard illustration following these instructions. If any of the rooms this User Group has access to has a Classic Pin lock, a pin code needs to be generated.
Click on the padlock symbol, and press NEW Pin to generate a pin code. If the User Group has access to any locks with keypads, a four digit pin code will also be generated and displayed when prompted. The Employee Keycards and System Users modules share the same employee list.
Therefore, you only have to use Add New to enter the employee information once and then can select it from the other module. The old employee keycard will not be invalidated by the new keycard, so use this only after you destroy the old employee keycard. The old expiration date is unaffected. Replace this keycard and cancel old to prevent the lost employee keycard from opening doors. You will not have to replace other keycards in the same user group. To invalidate the old lost keycard in the locks, you must either use the new card in all accessible locks or reload data to LockLink, then use LockLink to update all accessible locks.
This will advise the easiest method to replace each expiring card. The Report recommends and action for each card: When this date is approaching you will need to select Replace then Replace all keycards in user group. When this date is approaching but the User Group is not due to expire, you can select Change and then extend the End Time for a single employee.
If you do a Replace: How to Replace all cards in a User Group 1. Press Replace and select Replace all keycards in user group 2. A message will appear listing all of the User Groups that you will also need to Replace keycards for.
Press Yes and you will be prompted to insert a keycard for encoding. You can insert any keycard. An updated keycard will be made with the same duration start time to end time as the old card.
After the new keycard is made, you will see a message indicating that the card was successfully replaced. Touch OK and you will be back to the Employee Keycards menu screen.
Select the next affected employee from the list and select replace. Insert the keycard when prompted. Repeat for all affected employees. Once any of the new employee keycards is used in an individual lock, none of the old keycards will open the lock. Press Replace and select Replace this keycard and cancel old. Touch OK and you will be prompted to insert a keycard for encoding Each lock has a limit on the number of individually replaced keycards it can manage.
If this limit is reached for one or more locks in the User Group of the employee you are replacing you will see a message: To free up space, replace all cards in this group, or a group that has many individual replacements and accesses similar doors.
The replaced employee report in the reports module can help you see which User Groups are currently consuming the system capacity for individually replaced cards. The new keycard contains information about the old lost card. Once the new keycard is used in an individual lock, the lock reads this information and ensures that the old lost keycard will not open the lock. To ensure that the old lost keycard is not used, you should use the new keycard in ALL locks that the employee has access to.
All other employee cards will continue to work as normal. Whenever you use the Change option and touch Save without making any changes to the employee information, you will be asked to insert a new keycard for encoding. The result is a new employee keycard exactly the same as the old keycard, including the expiration date. Even if the old keycard does not seem to work in any locks, it is possible that the fault tolerance will vary slightly between locks.
For security purposes, you should destroy it before using the Change option to make a new one. Touch the name of the employee you want to make a new keycard for. Touch Change to display the Change employee screen. Do not make any changes. Touch the Save button and insert a keycard for encoding. An existing employee keycard that is damaged should be destroyed as it may still open some locks. You can also change user group, thus giving the employee access to a different set of doors.
This will not involve changing any other cards or reprogramming any doors. If the User Group accesses only 4. This feature allows, for example, extending cards for short term staff in small increments without affecting any other employees. If the user group accesses any 9V locks, the end time is fixed at the defined value for all cards in the User Group. The old keycard is not invalidated by the new keycard and even a damaged keycard may still open some locks.
So, for security purposes, you should destroy the old keycard or recode the existing card. Touch the name of the employee you want to Change information for. Touch Change to display the Change Employee screen. Touch the Keyboard button that appears after the item you want to change Employee Id. If you want to change the User Group, touch the User group window and select from the list that appears on the right of the screen. When you have finished with this screen, touch Save. Insert a new card if prompted if you only change name, no new card is made.
If this employee has been added to the System Users module, it will be updated by any changes you make to name or employee ID. You should use remove when an employee stops working at a property and has turned in their keycard confirmed by the verify function. If a leaving employee does not hand in their keycard when quitting, you can invalidate their card either by: See Special Cards module for help on void list. The advantage of void list cards is that many employees can be denied access to locks in one go.
Read the following information before using Remove. You need to take them off of the Void-list prior to using Remove. After using Remove, you can no longer use Verify to view the information on their employee keycard. Therefore, it is not recommended that you use Remove unless you have first used Verify to determine that the correct employee keycard has been turned in.
If they do not turn in their employee keycard, or if the employee keycard was damaged and cannot be read, it is not recommended that you Remove them. After using Remove, if you interrogate a lock to determine what keycards were used on it, the User Group and Keycard Type will be shown but the employee name is not guaranteed to be shown.
The old employee information will be retained for a period of time. The higher the turnover in employees, the lower the retention time. So, even a property with a staff of and a turnover of 20 employees a day would retain the information for days.
If this employee has System Access, they will also be removed from the System Users module. If the employee in on a Void-list, remove them from it. See the Special Keycards module Help for instructions. Touch the name of the employee you want to Remove. A message will appear asking you to confirm the deletion. You will be returned to the Employee Keycards menu screen. If you attempt to use the Employee Keycards module to verify a blank keycard, a keycard made from a different module, or a keycard from a different hotel, an error message will be displayed.
You will be prompted to insert the employee keycard. Select either mag strip or Smart Card as appropriate. To view extended card history information, use the More Data button. Touch the Back button to return to the Employee Keycards screen. To print a list of all employees, refer to the Reports module. If an employee has been issued a keycard and you have it in your possession, you can use Verify to view the information, including Extended Card History information.
You can move and resize the displayed columns. Touch Change to see more detail. You can use the Reports module to print reports on the employee information. For example, to allow a repairman or a bellboy access to a guest room. This module can also be used to check employees into a room or cruise ship cabin.
Like guest keycards, the Employee Rooms keycards may include access to other Common Doors. You can use the Employee Rooms module to perform any of these tasks: Using an Employee Rooms keycard will invalidate any older Employee Rooms keycards for the room. However, it will not invalidate guest room keycards. Task Make Employee Rooms keycard 1. Beginning from the New Empl. Touch the Name tab and enter employee name. Touch the More rooms tab and enter room numbers, if making a keycard valid for more than one room 5.
Change Common Door options if required 7. Select Name tab and enter employee name if required 8. Touch the More rooms tab and enter room numbers, if making a keycard valid for more than one room 9. Choose Make new if a popup appears indicating room is occupied Adding extra cards for a room 1. Replace Employee Rooms keycard 1. One-shot Keycards if available in the system 1.
The keycard will unlock the room or rooms you selected when making the keycard. Therefore, some of these options will vary depending on the decisions your hotel made: Different User Groups have different access. In addition to selecting a User Group, you must always make a selection from the Keycard Type list whenever you make an Employee Rooms keycard. This list is displayed from the button on the right of the room number. Common Doors — In addition to access controlled by User Group and Keycard Type, you can optionally give an employee access to additional doors and locks, or give the employee Deadbolt Override access.
These additional options are set up by your hotel. This list is displayed from the Common Doors button and is same list that appears when making Guest Keycards. If the New Empl. Use the number pad on the right side of the screen to enter a Room number. If the keycard should be valid for more rooms, touch the More rooms tab, and enter up to two additional room numbers.
If you want to enter the employee name on the card, touch the Name tab, and enter the first and last name of the employee. A to Z characters in room numbers — The number pad does not include alpha characters, so if your hotel has room numbers such as S, be sure to select the room number from the main Empl. Room Cards screen before touching the New empl. Checking Employees into Occupied rooms — Most hotels will want to be able to assign Guest Keycards and Employee Rooms Keycards to the same room so that repairs, etc.
However, if you use the Employee Rooms module to check employees into rooms, check that the room is not already assigned to a guest. Touch the Keycard Type button to the right of the room number and select from the list.
Each hotel creates their own Keycard Type list. You must select from this list whenever you make an Employee Rooms keycard — unless you only have one type of Employee Rooms keycard defined. To select a User Group, touch the displayed User Group and then select the correct User Group from the list that appears on the right.
When the new employee uses their keycard on the room, the previous room keycard will no longer open the room door. If there are, you will see a message indicating the room is still occupied. You will be prompted to insert the number of keycards required. This is not a card available in the system by default, but needs to be configured during setup. One-Shot keycards allow access to a room for things such as flower delivery.
You could also make one for a guest if they accidentally locked their guest keycard in their room. This would allow them to retrieve their room keycard without invalidating it.
If the Escape Return key locking scheme is selected see Setup manual for details a one shot card can only open a door, but not re-lock it. How to Make a One-shot Keycard The only difference between making a One-shot keycard and any other Employee Rooms keycard, is that you need to select the User Group and Keycard Type item that your hotel set up for this.
For greater control, you can also add more employees to a room after encoding the first keycard. This way you can add employees at a later time compared with the original card issue and make cards with different settings. Added keycards differ from Replaced keycards and New keycards, in that they do not disable any existing Employee Rooms keycards for the room.
For security purposes, if a keycard is lost or stolen, you should always Replace the keycard not Add one. If the keycard should be valid for more rooms, touch the More rooms tab, and enter up to two additional room numbers four for Smart Cards.
Change any settings you wish to be different for this employee compared to the employee s already in the room. You will be prompted to insert a keycard. For security purposes, if a keycard is lost or stolen, you should always Replace the keycard rather than adding a new card. If there are any roommates and you Replace a keycard, you will NOT need to make new Duplicate keycards for the roommates. How to Replace a Lost or Stolen keycard For security purposes, you need to Replace lost or stolen keycards, rather than making Adding new cards to a room.
Touch Back to display the Empl. Room Cards menu screen. Card to display the Replace Empl. You will have to re-issue roommates cards New Empl.
How to Change an Employee Rooms Keycard Although you can use Change to change anything on an Employee Rooms keycard, normally it is used to extend the expiration date.
For example, some cruise ships will not be able to verify whether the employee has quit their room unless they use the Remove Employee Card option. If a list of cards is shown, select the card you want to remove refer to dates, name tab etc. To check out the whole list, repeatedly press Remove then Back then Remove empl. Touch the Remove button. При интерфейсе с АСУ Гостиница программное обеспечение системы электроных замков невидимо, оно работает в фоновом режиме, отслеживая все действия с системой.
Записывать информацию можно на все три дорожки магнитной полосы карты или в соответствующие сектора RFID карты. Есть два варианта программного обеспечения — базовая версия Basic и полная Advanced.
Есть ещё много важных факторов, которые необходимо учитывать, спросите нас о них! Для кодирования карточек с магнитной полосой используются энкодеры — однодорожечные, вседорожечные сетевые. Все эти устройства — с электроприводом. Для кодирования карт со смарт-чипом — специальные энкодеры для смарт-карт, для кодирования RFID карт, брелоков и браслетов — используются энкодеры RFID.
Энкодеры для магнитной полосы, используемые в системах VingCard, — это высокоточные и надёжные устройства от самого крупного производителя подобной техники — компании KDE Южная Корея , которая давно специализируется на такой технике. Это обеспечивает высокую надёжность работы в течение длительного периода времени. Однодорожечный энкодер обычно устанавливается в гостиницах, где система замков используется только для контроля доступа и нет безналичных расчётов по картам-ключам.
Ещё одно применение однодорожечного энкодера — работа с картами служащих, то есть та, где не требуется запись информации на первую и вторую дорожки, обычно занятые системами безналичных расчётов и клубными системами.
Сетевой многодорожечный энкодер можно включать в локальную сеть гостиницы и использовать, например, между двумя станциями поселения. Таким образом, можно снизить расходы на оборудование для рабочих станций портье. Многодорожечный энкодер записывает информацию на все три дорожки магнитной полосы.
Таким образом, например, сигнал посланный из АСУ Гостиница может быть записан на вторую дорожку для использования в системе безналичных расчётов гостиницы.
Обычно это — бары, рестораны, магазины и другие точки продаж внутри гостичного комплекса. Аналогичным образом используются и RFID энкодеры. Сетевые энкодеры устанавливаются на стойке размещения и могут быть поделены между рабочими станциями. USB энкодеры используются в служебных помещениях, а могут также использоваться и на стойке размещения по одному на каждую рабочую станцию. В системе можно использовать разные типы энкодеров в зависимости от необходимости.
В небольших гостиницах вполне можно справиться и одним энкодером. С помощью ЛокЛинка производится первоначальное программирование и последующее перепрограммирование замков, считывание с них информации событий , а также экстренное открывание замка при отсутствии цилиндра. Достаточно докупить инфра-красный порт для сейфов и соответствующее программное обеспечение.
Главная Каталог Электронные замки Системы управления замками.